Don't worry, we have been there! We understand that there's a lot to do and many things to organise. So, we've created a checklist to guide you through all the main things you'll need to do before race day.
Think of a good race name
Keep it short but also memorable and sets the mood and expectations for the event. E.g "Santa Run"
Try to prepare a race description before you start creating the event on the Everyrun platform. In the description tell runners about the event format and maybe add some background about why you are organising this event. Do you have a specific theme for the race? Will you provide any extra goodies/presents/surprises? Add all the details here and set the expectations - it is basically a promotional text for your event.
Also, the more info you provide here, the fewer questions you'll get from runners on race day.
Please include information about facilities like toilets and parking etc.
Try to find a nice image for your race page to grab people's attention. The standard size for the event cover is 440x228px and we recommend that you save your banner image in .png format.
Do you want to organise a one-time event or a regular run? You can read about these types of events here.
Date and time
You need to think about a date and time for your race. The perfect time depends on many factors, but try to consider what other things are happening locally on this day. Are there any big holidays or similar events that might clash with your plans? Would it be comfortable for your target audience to get to the start point on time? And the most important - have you given yourself enough time to properly prepare for the race?
If you haven't organised events before, it's better to take extra time to prepare so you can deal with any unexpected issues that arise.
Enter the location where will you run (you will be able to mark a specific location of meeting point on Google map as you create your event), but you can also add more details to help participants easily find you on race day.
Route length and description
Before creating your event it is important to think carefully about the track, where you will run - the distance, how difficult the course is, will it be accessible for people with disabilities, will it require any special permissions or road closures etc
All this information should be added when you create the event on our website.
You should also prepare a track description, so the participant can learn about it before coming to the event.
Here is an example of the track description:
The length of the route – 5000 m (5km). The entire route runs on asphalt, but can also be run on the roadside soil. The relief is flat, with no climb. The start and finish are in the same place.
Please keep in mind that the race is held on public paths used by other park visitors. Please respect their space. This will not affect your result, or stop you from achieving a ‘personal best’ but it will help to give a good impression of our races.
Safety on the road: We try to make our races as safe as possible but when running please pay attention to other road users, cars and the usual hazards. A first Aid Kit is available at all races.
Facilities: A rope/line is provided for bags and jackets, so you don’t need to worry about storage, however as this is a public event we cannot guarantee the safety of your items so please use common sense and don’t leave any expensive or valuable items.
Parking: Please, note that from the 1st of October cars are not allowed to enter the park without a permit. The old system is no longer working, so if you drive, please park on the other side of the footbridge.
Important information & contact details
Is there any important information that the participants should know? Please, also think about whom they can contact if they have any questions about the race? - remember, this information will be public.
Try to estimate the amount of work you will need to do for your race event. Do you have a team? Or maybe you have volunteers? Without a doubt, you can do a lot on your own, but we would recommend having at least one more organiser to ensure that your event is successful.
Local rules and regulation
We are happy to provide you with the best tools, so you can organise your dream race event and we will also support you along the way, but please, remember, that it is your responsibility to comply with local rules and regulations when organising a race. If in doubt, always check with the land owner or your local authority to see if you require any special permission for your event.
It may seem a lot, but do not worry, we are here for you. Just print out the checklist that we have prepared to get you started easily.